All services provided In Front Media Inc. (IFM) to the Client are subject to the following terms and conditions.
1. Acceptance. All new Clients must sign a copy of these terms and conditions at the time of submission of work to IFM, indicating agreement to and acceptance of these Terms and Conditions. Receipt of email will be considered acceptance in absence of a hard copy signed document.
2. Charges. Charges for services to be provided by IFM are defined in the Web Design Proposal, which has been either hand delivered, sent by regular mail or by email. All Web site design services require a non-refundable deposit payment of a minimum of ten percent of the project proposal total(10%) or $350 (which ever is greater) returned with a signed development agreement. A further start payment of up to forty percent (40%) is required to begin development of the interface, navigational components and coding/programming. A further payment of forty percent (40%) is required to populate the web pages with client supplied content and imagery. The final ten percent (10%) will be requested when client has reviewed and approved moving web pages to a live server for public viewing. Where hosting services are requested IFM will supply hosting serves as per proposal specifications and shall activate hosting services on IFM servers upon receive of deposit and or start payments. IFM reserves the right to change the rates for ongoing maintenance services with thirty (30) days advance notification to the Client. Payment for services is due by cash or cheque and should be remitted to In Front Media Inc. P.O. Box 267 Stouffville Ontario, L4A 7Z5.
3. Client Review. IFM will provide the Client with an opportunity to review the appearance and content of Web site materials in the case of entry level website development once they are completed, or at agreed stages for complex multiple page site development. Such materials/web pages will be deemed acceptable and approved by the Client unless the Client notifies IFM otherwise within ten (10) days of the date the web pages/materials are made available to the Client for viewing.
3a. Designer Websites. All choices of interface are considered final upon verbal, email or written confirmation by the client indicating the interface number. If the client desires a change in interface number, a new agreement shall be signed by the client and all fees paid to IFM prior to this change will remain with IFM. All basic modifications to Designer Website interfaces include replacement of "generic" terms on the existing graphic files. Any and all extra requests for company branding will be determined to be an extra and IFM may request extra fees for developing and inserting said extras. All deposits received for development of the Designer Websites are non refundable. Any client not wishing to complete/finish any agreement for development for any reason, will not be entitled to a refund of any fees paid to IFM relating to deposit or start payments. Title of "ownership" of the Designer Websites remains with IFM whether the development is completed or not. All Designer Websites are discounted and are required to be installed on the IFM Internet web servers. Clients wishing to have their designs installed on third party Internet web servers are required to pay an additional fee of $300. As such whether Designer Websites are installed on IFM servers or 3rd party Internet servers, a design credit shall be waived as per item 11 below. With respect to development and installation of web files on third party Internet servers the contents of item 12 apply.
3b. Designer Website Commissions. Any and all commissions paid to a person or company that refers business to IFM and receives commission based on that person or company paying for any service fees to IFM will be paid only upon receipt of final payment from the referral and payment is deemed to have clearance an IFM financial institution. All commissions will be paid by cheque and will be issued no later than 30 days after receipt of notice of payment clearance. It is the responsibility of the person/company in receipt of commission cheques to be completely responsible for payment of all taxes whether Canadian or international. IFM will not withhold any taxes at source whatsoever.
4. Turnaround Time. IFM will install and publicly post the Client's Web site by an agreed date specified in the attached project proposal. If no such date is specified, the development will be completed within an acceptable time dictated by delivery of Client supplied content and imagery and approval of web pages unless a delay is specifically requested by the Client. At IFM's discretion where development delivery date issues exceed 6 months from initial acceptance as a result of issues on the Client side which may include but not limited to: the Client's failure to adhere to timely approval schedule, Client's failure to deliver website content, failure on the Client's part to approve supplied design samples or choose an interface design from our database, taking of extended leaves for medical or sabbatical reasons will result in non-payment of any refund requests.
5. Payment. Invoices will be provided by IFM in advance of specific stages of development which must be paid prior to beginning development of each specific stage as outlined in point #2 of this agreement as specified by proposal or estimate, written or verbal. The Client may elect to receive either e-mail or hard copy invoices. Invoices are due upon receipt. Accounts that remain unpaid thirty (30) days after the date of the invoice will be assessed a service charge in the amount of one and one-half percent (1.5%) per month of the total amount due.
6. Default. Accounts unpaid thirty (30) days after the date of invoice will be considered in default. If the Client in default maintains any information or files on IFM's Web space, IFM will, at its discretion, remove all such material from its Web space and or disable access to the Clients email accounts. Removal of such material and disabling of email account does not relieve the Client of the obligation to pay any outstanding charges assessed to the Client's account. Cheques returned for insufficient funds will be assessed a return charge of $35 and the Client's account will immediately be considered to be in default until full payment is received. Clients with accounts in default agree to pay IFM reasonable expenses, including attorney fees and costs for collection by third-party agencies, incurred by IFM in enforcing these Terms and Conditions. Reinstatement of the clients web space will require payment of all outstanding fees plus the standard setup fees.
7. Termination. Termination of hosting services must be requested in a written notice by the client and will be effective on receipt of such notice. E-mail or telephone requests for termination of services will not be honored until and unless confirmed in writing. Upon receipt of request notice to terminate service IFM will refund to the client upon 50% of the remaining period of pre paid service. Failure of client to utilize any or all of the hosting services does not entitle client to a refund other than 50% of the remaining period of service. The Client will be invoiced for design work, consultation, and or meeting time or any development labour upon receipt of first notice of cancellation. Payment shall be issued by client in full within thirty (30) days.
8. Legal Restrictions. IFM's services may be used for lawful purposes only. Submission, transmission, or maintenance of any information or materials in violation of any state provincial or federal statutes and/or regulations is prohibited. This includes, but is not limited to, material legally judged to be threatening or obscene. IFM reserves the right to refuse service to the Client without providing reason or cause.
9. Copyright. IFM retains the copyright to data, files and graphic logos provided to the Client and grants IFM the rights to publish and use such material for promotion as IFM desires. Custom artwork and graphics including image collages, logos, banners, headers, titles and page layout designed by IFM for use in the Client's Web presentation will remain the property of IFM. At our discretion, IFM will grant the Client rights to use such material in formats other than Web presentations. A separate agreement must be entered into, in the event that the Client wishes to obtain all rights for custom artwork or graphic logos designed by IFM. The Client must obtain permission and rights to use any information or files that are copyrighted by a third party. The Client is further responsible for granting IFM permission and rights for use of the same and agrees to indemnify and hold harmless IFM from any and all claims resulting from the Client's negligence or inability to obtain proper copyright permissions. Every contract for Web site design and/or placement shall be regarded as a guarantee by the Client to IFM that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested.
10. Standard Media Delivery. Unless otherwise specified in the project proposal, this Agreement maintains that all text will be provided by the Client in electronic format (MS Word, ASCII text files delivered on floppy disk or via e-mail or FTP) and that all photographs and other graphics will be provided physically in high quality print suitable for scanning or electronically in .gif, .jpeg or .tiff format. Additional expenses may be incurred and will be invoiced accordingly for corrective work, conversion of media or outside facility charges. Although every reasonable attempt shall be made by IFM to return to the Client any images or printed material provided for use in creation of the Client's Web site, however, such return cannot be guaranteed.
12. Access Requirements. If the Client's Web site is to be installed on a third-party server, IFM must be granted temporary read/write access to the Client's storage directories, and those directories must be accessible via FTP. Depending on the specific nature of the project, other resources might also need to be configured on the server. In the case of a site installation on third-party servers, IFM will require full payment of all outstanding project development fees, hosting server fees, domain registration fees, consulting fee or any service fee which has been invoiced to the Client prior to uploading the final web pages to the third-party server. Any and all maintenance changes, programming or additional labour must be paid to IFM in full prior to uploading to third-party servers.
13. Right To Pull. By signing this Agreement, the Client agrees to give IFM "on demand" access to the Client's installed Web site, and further agrees that IFM shall have the right to remove that site from public posting for failure to adhere to the terms of this Agreement, including violation of any licensing agreements or failure to pay fees duly assessed.
14. Post-Placement Alterations. IFM cannot accept responsibility for any alterations caused by a third party accessing the Client's pages once installed. Such alterations include, but are not limited to additions, modifications or deletions.
15. Indemnity. The Client agrees to indemnify and hold harmless IFM from any and all claims resulting from the Client's use of IFM's services that cause damage to the Client or a third party.
16. Disclaimer. IFM makes no warranties of any kind, whether express or implied, for the services it provides. IFM also disclaims any warranty of merchantability or fitness for a particular purpose. IFM will not be responsible for any direct, indirect or consequential damages, which may result from the use of its services including loss of data resulting from delays, non-delivery or interruption in service. The Client acknowledges and agrees that IFM cannot be responsible for service interruptions caused by Acts of God or other circumstances beyond IFM's control.
17. General. These Terms and Conditions supersede all previous representations, understandings or agreements and shall prevail notwithstanding any variance with terms and conditions of any order submitted, save only for any exceptions specifically outlined in the project proposal. The Client's signature constitutes agreement to and acceptance of these Terms and Conditions. IFM reserves the right to change the terms and conditions at any time without notice.
18. Governing Law. This Agreement shall be governed by the provincial and federal laws of Canada and the United States of America, which shall claim venue and jurisdiction for any legal motion or claim arising from this Agreement. This Agreement is void where prohibited by law.
There are unfortunately limitations to almost any service available today. We confidently take on projects that we know have the highest chance for success. Expectations are thoroughly discussed and set out prior to the start of any SEO campaign. We acknowledge from the outset, that there may be limitations to achieving some goals. Knowing the facts and discussing levels of success before any campaign starts, is an obligation we take seriously.
It is our goal to obtain first-page listings for our clients. First page listings can be achieved on one or more search engine with one or more agreed upon keyword(s).Clients will be made aware that in certain situations, ongoing SEO sessions may be necessary due to the competition on the Internet for some or all desired keywords.
Further to that, clients are also made aware that changes and fluctuations by individual search engine algorithms will occur from time-to-time, over which we have no control. Due to such expected algorithm fluctuations, we will analyze and alter strategies when necessary to achieve or reachieve the original goals.
Absolute positioning on any search engine cannot be guaranteed. Search engine fluctuations also result in fluctuating postioning which is beyond our control. Positioning can also change due to, but not limited to, a client choosing to discontinue SEO services, a client opting for a temporary interruption in SEO sessions of more than 30 days, unexpected changes to search engine algorithms, influx of negative SEO attributes from unknown sources, content changes to client target web pages, higher level SEO efforts initiated by competitors - all of which are beyond our control. Other known limitations will be tabled before any SEO campaigns begin.
HOSTING TERMS AND DOMAIN REGISTRATION
2. Domain Registration does NOT include Web Space or Virtual Hosting. You are not provided with the option to submit your own DNS entries as we are NOT a Registrar and therefore assume that you wish to obtain your hosting services directly through IFM.
3. Domain name payments are non-refundable. Once a domain name is registered, the WHOIS database stores the information and is kept there for a period of one year, until the date of renewal. Payment will NOT be credited back.
4. In the event there is a misspelling of a domain name as supplied to IFM by the client, there are NO refunds.
GENERAL HOSTING TERMS
1. IFM claims no control whatsoever over the content of the information passing through the IFM WEB SYSTEM. IFM makes no warranties of any kind, whether expressed or implied, for the service it is providing. IFM also disclaims any warranty of merchantability or fitness for a particular purpose. Where hosting services are requested IFM will set up hosting services within 10 days of receipt of deposit payment, start payment and signed proposal. In cases where project development is delayed by client not delivering content or client not approving sample designs, already developed web pages, graphics or programming hosting renewal dates will not be changed.
7. You agree to indemnify and hold harmless IFM from any claims resulting from your use of the service, which damages you or another party.
17. If any IFM account is generating web traffic considered unusually high, we may require the site to be placed on a Heavy User server Virtual Server. We reserve the right to make this determination at our discretion.
IFM, SERVICE LEVEL AGREEMENT (SLA)
IFM will use commercially reasonable efforts to meet or exceed service levels. If IFM fails to meet the foregoing 99% service levels set out below in a rolling two month period, the CLIENT may be entitled to receive a credit for such outage in accordance with the schedule below. CLIENT will be entitled to deduct said credit for such amounts otherwise payable to IFM hereunder, calculated in accordance with the table below for each month (computed by reference to a 31 day month), if more than 20% of the CLIENT users are affected.
Server Maintenance Services. IFM will provide maintenance as long as this agreement is in effect without charge. Maintenance windows are scheduled at times which least impact our CLIENTS based on minimal overall activity on the IFM web hosting systems which may vary from month to month.
Notwithstanding the preceding, IFM reserves the right, in its reasonable discretion, to perform any emergency work outside of any Maintenance Windows in order to keep the IFM System functioning in accordance with appropriate Service Levels. If advance notice has been provided, periods of time the Service is unavailable during Emergency maintenance windows will not be included in calculating the service levels actually achieved. Software and hardware failures resulting from a third party intrusion (i.e. denial of service attacks) are excluded from the uptime guarantee. Private label DNS (domain name servers) require 3 DNS entries, the third of which is IFM'S generic DNS. IFM also does not provide any service guarantees for Microsoft Access, ASP, Cold Fusion or Miva. Website or email services downtime resulting from misuse by the CLIENT'S end users will not be recorded as downtime when calculating credits.
Credits for affected websites must be applied for within 30 days of the occurrence of the problem. IFM'S Technical Services will be responsible for problem investigation and will provide a written response to the CLIENT explaining the results of their investigation. In the event there is a dispute of findings, IFM reserves the right to make the final decision on whether credits will be provided to the CLIENT.
COLDFUSION - MIVA - ASP
Microsoft ACCESS DATABASES
3. Any activity construed as possible spamming, or fraudulent use of the client domain email servers that send emails, whether purposeful or not, will result in immediate suspension of email privileges until such time as certain conditions are achieved and confirmed. Said conditions may include, but not be limited to confirmation of scanning of all office
4.. Deletions of EasyMail Accounts are queued for execution once a day (overnight).
HEAVY USER SERVER
DISPUTES BETWEEN DOMAIN NAME HOLDERS AND THIRD PARTIES